Easy Ways to Add YouTube or Google Drive Videos to PowerPoint Slides

 


Videos are a great way to enhance the quality of your presentation, making it engaging, professional, and memorable. Whether you are going for a sales pitch, training, product demo, or business report, including video content in your slides will allow you to get your message across quickly.

With PowerPoint presentation services, you do not need to switch between different tabs when giving your presentation, as you can play the videos directly from the slides.

The following article provides a step-by-step tutorial on how to add YouTube or Google Drive videos to your presentation slides in no time.

Why Include Videos in Your Presentation

The use of videos in PowerPoint presentations has many benefits, such as:

  • Helping to hold audiences' attention

  • Helping to explain products and processes

  • Making your presentation more dynamic

  • Increasing professionalism

  • Helping to break up text-heavy slides

It is worth mentioning that a brief video may convey information better than a series of presentation slides.

How to Embed a YouTube Video in PowerPoint

PowerPoint supports adding online videos by embedding the selected video in your PowerPoint presentation.

Step 1 – Copy the YouTube Video URL

Open the video on YouTube that you want to use, then copy its address or URL.

Step 2 – Open PowerPoint

Go to the presentation slide in which you wish to embed the video.

Step 3 – Insert Tab

Go to the top of your screen and select the Insert tab.

Step 4 – Video Icon

Click the Video icon, then select Online Video.

Step 5 – Insert Video

Now paste the YouTube video URL into the dialogue box, and then select Insert.

Step 6 – Adjust Video Size and Position

Resize and position the embedded video on the slide accordingly.

Tip: To ensure proper playback, an Internet connection will be required at least once during the presentation.

How to Add a Video from Google Drive to PowerPoint

If your video file is saved to Google Drive, follow the below-mentioned steps.

Step 1 – Upload a Video to Google Drive

Firstly, upload your video to your Google Drive account.

Step 2 – Change Sharing Settings

Now, right-click the file and select Share. Then, change the access to Anyone with the link can view.

Step 3 – Copy Link to Video

Copy the link to your Google video.

Step 4 – Insert Video in PowerPoint

In PowerPoint, click the Insert tab, then select Video > Online Video.

Step 5 – Enter the Link

Paste the link if PowerPoint supports it; otherwise, hyperlink the video text or button to the URL.

Alternatively, you can download the video and insert it locally as shown in Step 5 and Step 6 of How to Add a YouTube Video to PowerPoint section.

How to Insert a Local Video in PowerPoint Presentation Slides

For the best user experience while giving a presentation, it is recommended that you insert a video directly as follows.

Steps:

  • Download your video and save it to your device.

  • Open PowerPoint presentation slides.

  • Select Insert > Video > This Device.

  • Find and select the video file.

  • Insert video to your desired location.

  • Resize the video according to needs.

  • Tips to Use Videos Effectively in Powerpoint

The following tips can help you optimize the inclusion of videos in PowerPoint.

Keep Videos Short

Try to use videos that are between 30 seconds to two minutes long.

Test Video Playback Before Presentations

Do a final check on your video's audio, resolution, and Internet connection.

Select Relevant Videos

Use videos that are related to your message or presentation topic.

Use Videos Strategically

  • Avoid the overuse of videos in every other slide.

  • Common Issues When Adding Videos to PowerPoint

Not Playing Video

Ensure a working Internet connection or simply download the video.

Slow Video Loading

If you have to use YouTube videos, compress them or use shorter videos.

Low Quality Audio

Test the sound settings in your presentation device beforehand.

Access to the Video URL Restricted

Make sure that your Google Drive sharing is set to everyone.

When to Use Videos in Your PowerPoint Presentation Slides

You can utilize videos in PowerPoint presentation slides for the following reasons:

  • Demonstrate a product or service

  • Provide customer testimonials

  • Introduce yourself or your company

  • Showcase tutorials and training sessions

  • Present event highlights

  • Promote marketing campaigns

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